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Elements and Performance Criteria

  1. Manage administrative functions
  2. Distributeorganisational information
  3. Preparestrategic plans
  4. Administer organisation finances
  5. Arrange and conduct audits
  6. Distribute organisational information
  7. Prepare strategic plans

Required Skills

This describes the essential skills and knowledge and their level required for this unit

Required Skills

conduct equipment stocktakes

conduct safety audits

evaluate resource usage

interpret financial reports

monitor financial reports

monitor resource allocation and usage

operate a recognised filing system

plan activities and set priorities

prepare budgets

produce resource reports

write in clear concise English

Required Knowledge

budget processes

equal employment opportunity legislation

legislative requirements and organisations procedures for budget development and financial management

management information systems

occupational health and safety legislation

standard operating procedures SOPs policies and procedures

stock handling procedures

tools to keep records and produce resource reports

Evidence Required

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to complete accurate records in a timely manner

Consistency in performance

Competency should be demonstrated over time in a range of actual andor simulated administrative contexts

Context of and specific resources for assessment

Context of assessment

Competency should be assessed by observing an individual in an administrative role in the workplace

Specific resources for assessment

There are no special resource requirements for this unit


Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Administrative functions may include:

Preparing correspondence

Actioning requests for information

Authorising equipment requisitions and expenditure

Keeping records and collecting statistics

Records may include:

Planning and budget documents

Financial records

Operational records

Training records

Personal and personnel records

Stock and equipment records

Temporary loan books

Equipment usage records

Maintenance records

Project briefs

Inventories

Standard operating procedures

Reports and other documentation

Organisational standards may include:

Legislation including Audit Act

Finance regulations

Equal Employment Opportunity and Occupational Health and Safety legislation

Organisation's corporate and strategic plans

Organisation's financial and other resource management guidelines

Technology and data associated with management information systems

Organisational information may include:

Schedule of events

Training plans

Potential training opportunities

Policies and procedures

Administrative instructions and information bulletins

Strategic plans may relate to:

Training

Fundraising

Building

Maintenance

Recruiting

Membership retention

Community information

Public relations and profile

Financial records may include:

Cash books

Bank reconciliation

Sales tax records

Order books

Petty cash records

Budget papers

Fundraising and social club records